Pennsylvania Required Reports for Direct-to-Consumer Shipping

The Pennsylvania Liquor Control Board (PLCB) now requires holders of a Direct Wine Shipper (DWS) license to submit quarterly reports, effective July 31, 2017.

If you are a current holder of a DWS license in Pennsylvania you are required under your license to submit to the PLCB twoa quarterly reports concerning of your DtC wine sales:, a sales by product report, and a sales by ZIP code report.

Sales by Product Report

DWS license holders must provide data on each individual product you sold in a quarter. By individual product is meant each individual vintage, varietal, and size sold (so a 2015 Cabernet is different than a 2016 Cabernet, and a 1.5L is different than a 750mL bottle). Required information includes:

  • The SKU number and/or product name with sufficient distinguishing information.
  • The reporting year.
  • The reporting quarter.
  • The size of the product sold in milliliters.
  • The number of individual units sold.
  • Total dollar amount of sales of that product.

Sales by ZIP Code Report

License holders must provide data on all DtC sales made in every individual Pennsylvania 5-digit ZIP code area you sold into. This includes:

  • The five-digit ZIP Code.
  • The reporting year.
  • The reporting quarter.
  • The total number of individual units sold; again, this is the total bottle number.
  • Total dollar amount of all DtC sales in that ZIP area.

Under Pennsylvania law, it is imperative that wineries comply with all filing requirements, or risk having their renewal applications rejected.

How Do I File the Reports?

These reports must be filed through Pennsylvania’s PLCB+ system. If you have an active Direct Wine Shipper license, you should already have an account login.

The first report, due July 31, 2017, requires the filing of reports for the previous four quarters. Thereafter, only one quarter of data will be required at a time.

Manual Reporting Using Pennsylvania’s Website

For wineries that choose to report manually using the state’s website, there is no upload method through which a file can be automatically submitted. Instead, all required data must be entered manually. Depending on how many different products you sell and how many ZIP areas you sell into, this could take hours of work to complete.

Pennsylvania’s website requires line-by-line manual entry
Figure 1. Pennsylvania’s website requires line-by-line manual entry.

ShipCompliant Auto-file
Figure 2. ShipCompliant Auto-file saves time and ensures accuracy of reporting

Manual Reporting Using Pennsylvania’s Website

For wineries that choose to report manually using the state’s website, there is no upload method through which a file can be automatically submitted. Instead, all required data must be entered manually. Depending on how many different products you sell and how many ZIP areas you sell into, this could take hours of work to complete.

Already a ShipCompliant customer? Pennsylvania’s reporting is included in your auto-file account.

Want to learn more about how ShipCompliant Auto-File can save you time and make sure your winery is current and compliant with requirements in all fifty states? Contact us.